Track compliance on vehicles you never see
Fleet compliance software for leasing companies, contract hire providers, and vehicle rental businesses. Monitor MOT, tax, and insurance across your entire portfolio via DVLA — without relying on lessees to keep you informed or requiring physical access to the asset.
You own the asset but cannot see it
Leasing companies and contract hire providers face a compliance challenge that is unique in fleet management: you own hundreds or thousands of vehicles dispersed across client sites, employee driveways, and depots you have never visited. The lessee is contractually responsible for maintaining compliance — MOT, road tax, insurance — but you have no direct visibility unless they tell you. And they often do not tell you until after the fact, if at all.
The financial exposure is real. A leased vehicle that fails its MOT reduces in residual value. A vehicle that sits SORN for months may indicate a lessee in financial difficulty or a vehicle that has been damaged and not reported. Lapsed tax triggers an automatic fine from DVLA that can complicate the relationship between funder, broker, and end user. In contract hire, where the leasing company is the registered keeper, compliance failures on the vehicle reflect directly on your business — even when the lessee is at fault.
Manually checking the DVLA website for every vehicle in a portfolio of hundreds or thousands is not viable. Some leasing companies employ staff whose entire role is to log into GOV.UK, enter registration numbers one by one, and record the results in a spreadsheet. This is slow, expensive, and out of date by the time it is finished. Others rely on lessees to self-report compliance status, which introduces delays, blind spots, and the assumption that the lessee will notice a problem before it becomes a failure.
At renewal and end-of-lease, the compliance picture matters even more. Was the vehicle maintained properly? Were MOT tests completed on time, or were there gaps? Were there recurring advisories that suggest neglect? Without continuous monitoring data, these questions can only be answered with the lessee's word — which is not always reliable when end-of-lease charges are at stake.
How Kedra works for leasing companies
Automated DVLA monitoring across your entire portfolio. Compliance visibility without physical access to the vehicles, lessee cooperation, or manual checking.
Portfolio-Wide DVLA Monitoring
See the compliance status of every vehicle in your portfolio from one dashboard. MOT, tax, insurance, and SORN status updated automatically via the DVLA Vehicle Enquiry Service. No reliance on lessee reporting. No manual checks. A portfolio of 1,000 vehicles is monitored with the same effort as 10. Vehicles approaching MOT expiry, newly SORNed, or with lapsed tax are flagged automatically.
Proactive Alerts Before Problems Escalate
Kedra notifies you at 30, 14, and 7 days before any vehicle in your portfolio has an expiring MOT or tax. This gives your account management team time to contact the lessee, arrange a test, or initiate the recharge process — before the vehicle becomes non-compliant. For contract hire, where the leasing company is often the registered keeper, proactive alerts prevent fines landing on your doorstep for a lessee's inaction.
Compliance Scoring by Lessee Account
Group vehicles by lessee, contract, broker, or funding line and see compliance scores per account. Identify which lessees consistently maintain their vehicles and which repeatedly let MOTs lapse or ignore tax renewals. Use compliance scoring data in contract reviews, renewal negotiations, and risk assessments. A lessee with a compliance score of 60% is a very different risk profile from one at 98%.
Audit-Ready Reports and De-Fleet Evidence
Generate PDF compliance reports per vehicle, per lessee, or portfolio-wide. Reports include MOT history with advisory details, tax status timeline, and compliance score trends. At end-of-lease, the compliance history provides evidence of how the vehicle was maintained — supporting fair wear assessments and recharge decisions. Useful for FCA compliance, internal audits, and funder reporting.
Built for portfolio-scale compliance monitoring
Every tool a leasing company needs to monitor vehicle compliance across a dispersed portfolio — from bulk onboarding to end-of-lease evidence.
Compliance visibility for every vehicle in your portfolio
Stop relying on lessees to keep you informed. Kedra monitors your entire portfolio via DVLA and alerts you before problems arise. Free for up to 3 vehicles. Bulk import your portfolio in minutes.
Frequently asked questions
How does Kedra monitor vehicles that are with lessees across the country?
Kedra connects to the DVLA Vehicle Enquiry Service and checks MOT, tax, and SORN status for every vehicle in your portfolio automatically. You do not need physical access to the vehicle or any cooperation from the lessee. The system runs continuous checks and alerts you when any compliance item is approaching expiry, giving you time to contact the lessee or trigger a recharge process before the vehicle becomes non-compliant.
Can I group vehicles by lessee, contract, or funder?
Yes. Kedra multi-site support works for any grouping structure. Create groups for individual lessees, contract batches, broker accounts, or funding lines. Each group has its own compliance dashboard and can be reported on independently. You can view your entire portfolio from one screen or drill into a specific lessee account to see exactly which of their vehicles need attention.
How does Kedra help with recharge compliance costs?
When a leased vehicle fails its MOT or has lapsed tax, the leasing company often bears the cost of rectification or faces increased risk on the asset. Kedra alerts you before these lapses happen, giving you a documented timeline to prove the lessee was notified. This evidence is valuable when invoicing recharge costs for compliance failures that the lessee was responsible for under the contract terms.
Can I onboard hundreds of vehicles from a spreadsheet?
Yes. Kedra supports CSV and Excel import with DVLA auto-enrichment. Upload a list of registration numbers and Kedra populates make, model, fuel type, MOT date, tax status, and more for each vehicle automatically. A portfolio of 500 vehicles can be onboarded in minutes rather than days. The import handles horizontal, vertical, and mixed spreadsheet layouts intelligently.
How does Kedra support end-of-lease vehicle returns?
Kedra stores walkaround check history, document uploads, and MOT advisory records per vehicle. You can use walkaround checks to record vehicle condition at lease start and at collection, creating a dated photographic and checklist evidence trail. MOT advisory history shows wear patterns over the lease term. This documentation supports fair wear and damage assessments during the de-fleet process, reducing disputes over end-of-lease charges.
Does Kedra work for short-term rental as well as contract hire?
Yes. The fast onboarding and offboarding process suits short-term rental operations as well as traditional contract hire. Vehicles can be added in seconds via DVLA lookup and removed with a soft delete that preserves the full history. For rental companies managing vehicles that move between customers frequently, Kedra provides compliance continuity across the entire asset lifecycle.