One fleet, multiple sites, complete visibility
Fleet compliance software for businesses with vehicles across multiple branches, depots, warehouses, or regions. Centralised compliance oversight with site-level autonomy. See your entire fleet from one dashboard while each location manages their own vehicles independently.
When you cannot see it, you cannot manage it
The moment a business operates vehicles from more than one location, fleet compliance becomes exponentially harder to manage. Each branch, depot, or regional office develops its own way of tracking things — one location uses a spreadsheet, another relies on the operations manager's memory, a third has a whiteboard in the yard office that nobody updates. Head office knows the fleet exists but has no consistent, real-time view of compliance status across locations. The question "are all our vehicles currently legal and roadworthy?" cannot be answered with confidence.
This lack of visibility creates hidden risk. A vehicle at the Southampton depot might have an MOT expiring next Tuesday that nobody has booked. A driver in the Manchester branch might have let their licence expire three weeks ago. A van at the Edinburgh warehouse might have been flagged with a brake defect during a walkaround check last month but the paper form never made it back to anyone who could authorise the repair. Each of these is a compliance failure, and the central fleet team does not know about any of them until something goes wrong — a roadside prohibition, an insurance claim rejection, or an HSE investigation after an incident.
Inconsistent processes amplify the problem. Without a unified system, each branch sets its own standard. Some locations complete daily walkaround checks diligently. Others do them sporadically. Some have never done them. One depot might check driver licences annually while another has never checked them at all. When the business faces an audit, an insurance review, or a regulatory inquiry, the patchwork of different processes across different sites makes it impossible to demonstrate systematic compliance management. The evidence that does exist is scattered across formats, systems, and locations — unusable for any serious scrutiny.
For businesses in regulated industries or those tendering for contracts that require fleet compliance evidence — construction, logistics, facilities management, waste collection, care services — the inability to demonstrate consistent compliance across all sites can cost contracts. A prospective client asking for fleet compliance documentation does not want to see a different spreadsheet from each branch. They want one system producing consistent, verifiable evidence across the entire operation.
How Kedra works for multi-site fleet operations
Centralised compliance oversight with site-level autonomy. Every branch runs exactly the same process. Every location produces exactly the same evidence. The fleet team sees everything from one screen.
Centralised Dashboard with Full Fleet Visibility
See the compliance status of every vehicle across every location from one view. Filter by site, region, compliance status, or urgency level. The dashboard shows MOT and tax expiry dates, daily check completion rates, outstanding defects, and compliance scores for the entire fleet or any subset of it. No more phoning branch managers for updates, no more collating data from multiple spreadsheets, no more discovering compliance gaps after the fact.
Site-Level Autonomy for Branch Managers
Create sites for each branch, depot, warehouse, or regional office. Assign vehicles and drivers to sites. Branch managers log in and see only their own fleet — their vehicles, their compliance status, their daily check completion rates. They can manage their day-to-day operations independently without seeing other locations. Regional managers can be given visibility across multiple sites. The central fleet team sees everything. This hierarchy keeps operations efficient while maintaining centralised oversight.
Cross-Site Compliance Comparison
Compare compliance scores across all your locations side by side. See which branches consistently maintain high compliance standards and which are falling behind. Identify whether a low score at a specific site is caused by one vehicle with multiple issues or a systemic process failure. Use the data to target support and resources where they are actually needed rather than applying blanket directives that waste time at sites that are already performing well.
Consistent Standards Enforced by the System
The same QR code walkaround checks, the same DVLA monitoring, the same alert thresholds, the same defect management workflow at every location — enforced by the system, not by local management enthusiasm. When a new branch opens or a new depot is set up, the compliance process is ready from day one because it is built into Kedra, not dependent on the local manager having time to set up their own spreadsheet. Standardisation without standardising every operational detail.
Multi-site fleet management without the complexity
Every tool a distributed fleet needs — from site-level filtering and cross-site comparison to consistent daily checks and centralised reporting.
See your entire fleet from one place
Kedra gives you compliance visibility across every site. Free for up to 3 vehicles. Add locations, assign vehicles, and see fleet health across all your branches in minutes.
Frequently asked questions
How does site-level management work in Kedra?
You create sites in Kedra representing your physical locations — branches, depots, warehouses, regional offices, or client sites. Vehicles and drivers are assigned to sites. The entire dashboard can be filtered by site, so a branch manager in Birmingham sees only their vehicles while the head office fleet team sees everything across all locations. Site assignments can be changed at any time — if a vehicle moves from Manchester to Leeds, you update the assignment in seconds and the compliance history travels with it.
Can branch managers only see and manage their own vehicles?
Yes. Site-level filtering means each location operates independently within the system. A depot manager in Bristol sees their vehicles, their drivers, their compliance scores, and their daily check completion rates. They cannot see or modify vehicles at other sites. The central fleet team retains full visibility across all sites from a single dashboard, with the ability to filter by any site, region, or the entire fleet. This keeps day-to-day operations decentralised while compliance oversight remains centralised.
How do I ensure daily checks are completed consistently at every location?
Every vehicle gets a QR code sticker. The walkaround check process is identical regardless of location — scan the code, complete the DVSA-aligned 31-item checklist, submit. No local training variation, no different forms at different sites, no reliance on the branch manager to enforce the process. Results appear on the central dashboard in real time. You can compare check completion rates across sites and identify which locations are falling behind before it becomes a compliance gap. Sites with low completion rates can be addressed with targeted support rather than guesswork.
Can I compare compliance performance across all my locations?
Yes. Kedra provides compliance scores per vehicle, aggregated by site, and compared across the fleet. You can see at a glance that your London depot has a compliance score of 95% while your Birmingham branch is at 72%, then drill into the Birmingham data to see which vehicles are dragging the score down and what specific compliance items need attention. This cross-site comparison turns fleet compliance from a reactive exercise into a proactive management tool. PDF reports can be generated per site for regional managers or per region for board-level reporting.
How does Kedra handle vehicles that transfer between sites?
Reassigning a vehicle to a different site takes seconds — select the vehicle, choose the new site, and confirm. The full compliance history, check records, defect history, and maintenance schedules stay with the vehicle. You can see where a vehicle has been assigned over time and what its compliance status was at each location. For businesses where vehicles rotate between branches seasonally or move to cover demand peaks, this preserves the audit trail without requiring any re-entry of data.
Can Kedra help me standardise fleet processes across all branches?
Yes. One of the biggest challenges for multi-site operations is inconsistent processes — one branch does daily checks, another does them weekly, a third does not do them at all. Kedra enforces the same standard everywhere because the process is built into the system, not dependent on local management. Every vehicle has the same QR code check process. Every site has the same DVLA monitoring and alert thresholds. Every location generates the same compliance data. The central team sets the standard once and the system enforces it across all sites without constant oversight.