FLEET COMPLIANCE & ADMINISTRATION
Everything your tracker doesn't do
Compliance, administration, maintenance records, cost control, and daily checks — in one platform that replaces the manual processes every fleet still relies on.
Fleet Compliance
23 of 25 vehicles fully compliant
Compliance & deadlines
Your current system does not send you an alert when an MOT expires. Kedra does. It monitors every MOT, tax renewal, insurance expiry, and driver licence check across your fleet — and tells you before anything lapses. Duty of care compliance that runs itself.
- Real-time compliance score per vehicle and fleet-wide
- Automated MOT, tax, and insurance expiry alerts
- Driver licence check scheduling and reminders
- Configurable alert thresholds and escalation rules
- Full audit trail for every compliance event
Vehicle intelligence
Stop copying vehicle data from gov.uk by hand. Enter a registration and Kedra pulls 16+ fields from the DVLA in seconds — make, model, colour, fuel type, CO₂, MOT history, tax status, and more. One lookup replaces 20 minutes of manual entry.
- Instant DVLA lookup from a single registration
- Auto-populates make, model, colour, fuel type, and CO₂
- Full MOT history and advisory tracking from DVSA
- Tax status, SORN detection, and V5C date
- Bulk import via CSV or xlsx with automatic enrichment
Assigned Drivers
Driver management
Knowing who is driving which vehicle — and whether their paperwork is current — is a duty of care obligation. Kedra tracks driver assignments, licence expiry dates, and risk scoring so you can demonstrate compliance at any point.
- Assign drivers to vehicles with full history
- Track licence expiry dates with automated reminders
- Emergency contact records for duty of care
- Risk scoring based on licence checks and incident history
- Driver-specific compliance status at a glance
Maintenance & SMR
Service, maintenance, and repair records scattered across folders, emails, and shared drives. Kedra gives every vehicle a proper SMR history — service entries, work orders, tyre changes, and daily walkaround checks — all in one place.
- Service history logging with dates, costs, and mileage
- Work order creation and tracking from request to completion
- Tyre management — changes, tread depths, scheduled replacements
- DVSA-aligned 31-point daily walkaround checks via QR code
- Defect reporting lands on your dashboard immediately
Daily Check — AB12 CDE
PassedCompleted by M. Thompson at 07:42
Cost Breakdown
Q1 2026Cost tracking
Most fleet operators know their total fuel bill. Few know what each vehicle actually costs per mile. Kedra calculates TCO, flags spending anomalies, and gives you the numbers you need to justify disposals, challenge suppliers, and control costs.
- Total cost of ownership per vehicle and fleet-wide
- Per-mile and per-day cost breakdowns
- Fuel spend tracking with national price benchmarking
- Budget tracking with variance alerts
- Exportable reports for finance teams and board packs
Fleet reporting
When the traffic commissioner asks for your compliance records, or finance wants a cost breakdown, you need a report — not a frantic weekend pulling data from five different places. Kedra generates branded PDF reports in one click.
- Fleet compliance report — one-click PDF for audits or O-Licence reviews
- Cost breakdown reports per vehicle, group, or fleet
- Fuel analysis with consumption trends and anomaly flagging
- All reports include your company logo
- CSV export of all fleet data — vehicles, compliance, costs, fuel
Available Reports
AI ASSISTANT
Ask your fleet a question
Kedra AI knows your fleet data. Ask questions in plain English — which vehicles cost the most, what MOTs are due, where the money is going — and get instant answers.
Learn more: The Rise of AI in Fleet Management: What to Expect in 2026Kedra AI
Which vehicles have the highest cost per mile this quarter?
Your top 3 cost-per-mile vehicles this quarter are:
- AB12 CDE£0.48/mi
- FG34 HIJ£0.41/mi
- KL56 MNO£0.39/mi
AB12 CDE is 23% above fleet average — high fuel usage flagged.
AND MORE
More built into every plan
Fuel tracking
Log fuel purchases, track consumption rates, and benchmark against national averages. Spot anomalies before they become costly.
Tyre management
Record tyre changes, monitor tread depths, and schedule replacements. Build a maintenance record that satisfies any audit.
Document storage
Centralise V5Cs, insurance certificates, service invoices, and inspection records in one searchable, secure location per vehicle.
Smart notifications
Severity-based alerts — critical, warning, info — with action buttons. Book MOT, review a failed check, or update mileage in one click.
Fleet search
Cmd+K search across your entire fleet. Find any vehicle, driver, or document instantly. No more scrolling through tabs.
Public API
REST API for vehicles and compliance data. Integrate Kedra with your existing systems, reporting tools, or internal dashboards.
HONEST ABOUT WHAT WE DO
How Kedra fits alongside your tracker
Kedra doesn't replace your tracking box. We don't do live GPS, dashcams, or driver behaviour scoring. What we do is everything your tracker doesn't — compliance, administration, and cost control.
Not what Kedra does
Keep your existing tracker for these:
- —Live GPS tracking or vehicle location
- —Dashcam footage or video telematics
- —Driver behaviour scoring or harsh braking alerts
- —Route planning or navigation
- —Speed monitoring or geofencing
What Kedra does
The admin your tracker doesn't touch:
- MOT, tax, and insurance compliance monitoring
- DVLA vehicle data auto-enrichment
- Daily walkaround checks (DVSA-aligned)
- Driver licence tracking and reminders
- Total cost of ownership and cost-per-mile
- Service history, work orders, and SMR records
- Fleet reporting and PDF exports
- AI-powered fleet assistant
Why Kedra
Why fleet managers choose Kedra
Simple pricing
Per vehicle. That's it. No per-user fees, no module add-ons, no surprise invoices. Your whole team gets access from day one.
UK-native
We didn't bolt UK compliance onto a US product. DVLA, MOT, SORN, V5C, and DVSA walkaround checks are core — not afterthoughts.
No lock-in
Month-to-month billing. Export all your data any time. No annual contracts, no cancellation fees — we'd rather earn your business every month.
DIESEL, ELECTRIC, OR MIXED
Built for every fleet type
Whether you run diesel, electric, or a mixed fleet, Kedra handles compliance, costs, and administration the same way. EV-specific fields and fuel-type tracking are built in from day one.
Frequently asked questions
What fleet management features does Kedra include?
Kedra covers compliance tracking (MOT, tax, insurance), DVLA vehicle lookup, daily walkaround checks, driver management, cost-per-mile analytics, fuel logging, service history, work orders, document storage, and AI-powered fleet insights. Everything is accessible from a single dashboard.
Is Kedra a GPS tracker or telematics system?
No. Kedra handles fleet compliance, administration, and cost control — the work your GPS tracker does not cover. It is designed to work alongside your existing tracker, not replace it. You keep your tracker for live location and driver behaviour; Kedra handles everything else.
How does DVLA integration work in Kedra?
Enter a registration number and Kedra pulls 16+ data fields directly from DVLA and DVSA, including make, model, MOT history, tax status, and emissions data. This means you can add a vehicle to your fleet in seconds with zero manual data entry.
Can I use Kedra for daily vehicle walkaround checks?
Yes. Kedra includes a DVSA-aligned 31-point daily check system. Each vehicle gets a QR code that drivers scan with their phone — no login or app download needed. Defects are reported instantly with photos and appear on your dashboard in real time.
How much does Kedra cost?
Kedra is free for up to 3 vehicles with full functionality. The Pro plan is priced per vehicle with no per-user fees, no module add-ons, and no annual contracts. Your entire team gets access from day one.
Does Kedra work for small fleets?
Absolutely. Kedra is built for fleets of all sizes, from 3 vehicles upwards. The free tier gives small operators access to every feature, and the per-vehicle pricing means you only pay for what you use as your fleet grows.
What compliance items does Kedra track?
Kedra monitors MOT expiry, road tax status, insurance renewal dates, service intervals, daily check completion rates, driver licence validity, and defect resolution. Each item feeds into a real-time compliance score for every vehicle and your fleet as a whole.
Can Kedra generate reports for audits or O-Licence reviews?
Yes. Kedra generates branded PDF reports for fleet compliance, cost breakdowns, and fuel analysis in one click. You can also export all fleet data as CSV. These reports are designed to satisfy traffic commissioner reviews, FORS audits, and internal board reporting.
Your fleet deserves better than the way you do it now
Start free with up to 3 vehicles. No credit card, no setup fees, no lock-in. Works alongside your existing tracker or on its own.