Delivery fleets move fast. Compliance cannot fall behind.
Fleet compliance software for courier, last-mile delivery, and parcel companies. Daily walkaround checks, driver licence verification, defect tracking, and MOT monitoring built for operations where vehicles run twelve hours a day and driver rosters change weekly.
High turnover, high mileage, high risk
Courier and last-mile delivery fleets operate under pressure that most other industries do not experience. Vehicles are on the road from before dawn until late evening. They accumulate mileage at two or three times the rate of a typical company car. Drivers rotate between vehicles and shifts. Agency staff arrive for a week and leave. In that environment, compliance tracking is the first casualty when operations get busy — and operations are always busy.
The numbers work against courier fleets. A van doing 40,000 miles a year wears through tyres, brakes, and suspension components far faster than the MOT cycle can catch. A daily walkaround check is not just a regulatory box to tick — it is the only reliable way to catch a defect before a loaded delivery van is sent onto a dual carriageway with bald tyres or a cracked windscreen. Yet in many courier operations, daily checks are either skipped entirely or done on paper forms that disappear into a glove box never to be reviewed.
Driver compliance adds another dimension. The last-mile delivery sector relies heavily on self-employed contractors and agency workers. Each one must hold a valid UK driving licence, but verifying this across a workforce that changes weekly is a manual burden that most operations teams do not have time for. If an unlicensed driver is involved in an accident while making deliveries for your company, the business faces prosecution for failing its duty of care — regardless of the driver's employment status.
Insurance complexity compounds the problem. Many courier insurers now ask for evidence of daily check records, defect management processes, and driver licence verification before they will underwrite a fleet policy. Some offer premium reductions for fleets that can demonstrate systematic compliance. Without a digital system producing that evidence, courier companies pay more for insurance and carry more risk than they need to.
How Kedra keeps delivery fleets compliant
Fast vehicle onboarding, frictionless walkaround checks, automated licence verification, and defect tracking built for courier operations where speed matters and driver rosters never stand still.
Walkaround Checks That Work at 5am
QR code stickers on every vehicle. Drivers scan with their phone camera and complete a DVSA-aligned 31-item check covering lights, tyres, mirrors, fluid levels, load security, and bodywork. No app, no login, no training manual. An agency driver on their first shift can do it in under five minutes. Failed items generate instant defect alerts to the fleet manager, so a van with a problem is caught before it leaves the depot — not after it breaks down on the M25 with 120 parcels in the back.
Driver Licence Verification at Scale
Track licence validity for employed drivers, self-employed contractors, and agency staff. Run bulk licence checks across your entire roster with one click and get a summary: how many valid, how many expiring within 30 days, how many already expired. New drivers can be verified in seconds. When someone leaves, their record stays for audit purposes. Documented licence verification protects the business if a driver is involved in an incident and the insurer asks for proof of due diligence.
Defect Tracking That Prevents Breakdowns
Defects reported during daily checks are automatically categorised by severity and entered into a tracked workflow. Critical items on brakes or steering get immediate alerts. Minor items are logged and scheduled. Every defect has a status trail — open, assigned, parts ordered, repaired, verified — so nothing gets lost in a busy depot. For courier fleets where an unexpected breakdown means missed delivery windows and penalty charges from clients, catching problems early is not just compliance — it is operational survival.
Fleet-Wide Compliance Scoring by Depot
See compliance health across your entire fleet from one dashboard. Each vehicle has a score based on MOT status, tax, insurance validity, daily check completion rate, and outstanding defects. Filter by depot or hub to compare locations. Identify which sites are completing checks consistently and which are falling behind. Generate PDF reports for client audits, insurance renewals, or board presentations.
Everything a delivery fleet needs — nothing it does not
Compliance and fleet admin tools designed for courier operations where vehicles run all day, drivers change weekly, and every minute of downtime costs money.
Keep every delivery vehicle compliant, every day
Kedra is free for up to 3 vehicles. Add your fleet in minutes via registration number lookup. Daily checks, compliance alerts, driver verification, and defect tracking — all running from day one.
Frequently asked questions
How does Kedra cope with vehicles and drivers changing constantly?
Adding a vehicle takes ten seconds via DVLA registration lookup. Removing a vehicle is a soft delete that preserves the full compliance and check history for audit purposes. Drivers can be added, assigned, and reassigned in seconds. For courier operations where vehicles rotate between depots and drivers change weekly, Kedra makes onboarding and offboarding fast without sacrificing the audit trail that regulators and insurers expect.
Can agency or self-employed drivers complete walkaround checks?
Yes. Daily checks are accessed by scanning a QR code sticker on the vehicle. No app download, no account creation, no login. An agency driver on their first shift can scan the code and complete the 31-item DVSA-aligned checklist in under five minutes. This is essential for courier operations where driver turnover is high and training time is minimal.
How does Kedra handle duty of care for driver licence checking?
Under UK law, employers have a duty of care to ensure every person driving on company business holds a valid licence. Kedra tracks licence expiry dates, validates UK licence formats, and flags drivers with expired or soon-to-expire licences. You can run bulk licence checks across your entire driver roster and get a summary showing how many are valid, expired, or approaching expiry. For courier companies using a mix of employed and self-employed drivers, this documented verification protects the business if a driver is involved in an incident.
What happens when a delivery van fails its walkaround check?
When a driver reports a defect — a cracked mirror, a warning light, low tyre tread — Kedra automatically creates a defect record and alerts the fleet manager. Critical defects on safety items like brakes or steering trigger immediate notifications. The defect enters a tracked workflow so the fleet manager can assign it, order parts, and record the repair. For courier operations where every van needs to be on the road by 6am, catching a defect at 5:30am and having a spare van ready is the difference between deliveries going out and customers being let down.
Can I track compliance across multiple depots or hubs?
Yes. Kedra supports multi-site management. Create sites for each depot, hub, or dark store. Assign vehicles and drivers to sites. Filter your compliance dashboard by location so depot managers see their own fleet. Central operations see everything. Compliance reports can be generated per depot for regional management reviews.
Does Kedra provide an API for integration with dispatch systems?
Yes. Kedra includes a REST API for vehicle data, compliance status, and fleet operations. You can pull compliance scores and daily check results into your dispatch or route planning system, ensuring that only compliant vehicles are assigned to routes. API access is available on paid plans.