Drivers and licences, tracked
Centralised driver records, licence validity tracking, vehicle assignments, and risk scoring. Duty of care compliance made demonstrable.
Driver compliance is an afterthought
Most fleet operators track vehicles meticulously but treat driver records as a secondary concern. Licence expiry dates sit in a file that nobody checks. Driver assignments change informally. Emergency contacts are buried in HR folders.
When a driver is stopped at a roadside check and their licence has expired, the operator is liable. When someone drives a vehicle category they are not licenced for, the insurance is void. These are not edge cases — they are common audit findings.
Duty of care obligations under the Health and Safety at Work Act require employers to verify that anyone driving for work is competent, licenced, and fit to drive. A list in a shared folder is not verification. It is a record of things you hope are still true.
How Kedra manages drivers
Structured driver records linked to vehicles, compliance status, and walkaround checks. Everything an auditor expects to see.
Licence Validity Tracking
Record licence numbers, categories, and expiry dates for every driver. Kedra alerts you before any licence lapses with configurable advance warning periods.
Vehicle Assignment
Assign drivers to vehicles with a clear record of who drives what. Changes are logged in the audit trail. Unassigned vehicles are visible on the fleet overview.
Driver Risk Scoring
Risk scores based on licence status, check completion rates, defect history, and incident records. Identify high-risk drivers before problems escalate.
Duty of Care Evidence
Timestamped records of licence checks, driver assignments, and compliance actions. The audit trail demonstrates that you are actively monitoring driver fitness.
Complete driver oversight
Every piece of driver information your compliance process needs, in one place.
Demonstrate duty of care
Stop relying on memory and manual tracking for driver compliance. Kedra gives you the structure and evidence to prove you are doing it properly. Free for up to 3 vehicles.
Frequently asked questions
What driver information does Kedra store?
Kedra stores driver name, contact details, licence number, licence categories, licence expiry date, emergency contact information, assigned vehicle, site location, risk score, and any notes. All fields are searchable and exportable.
How does licence checking work?
You record each driver licence number and expiry date. Kedra tracks validity and alerts you before expiry. The compliance dashboard shows driver licence status across the fleet with colour-coded indicators: green for valid, amber for expiring soon, red for expired.
Can I assign drivers to vehicles?
Yes. Each vehicle can have an assigned driver. The assignment appears on both the vehicle detail page and the driver record. Vehicle cards on the fleet overview show driver status icons so you can see unassigned vehicles at a glance.
What is the driver risk scoring?
Risk scoring takes into account licence status, walkaround check completion rates, defect reporting history, and incident records. Higher-risk drivers are flagged for attention so you can target training or reviews where they are needed most.
How does this help with duty of care?
Duty of care requires employers to ensure anyone driving for work holds a valid licence and is fit to drive. Kedra provides the tracking, alerts, and records to demonstrate you are monitoring driver compliance. The audit trail shows when checks were done and by whom.
Can drivers complete walkaround checks?
Yes. Drivers scan a QR code on the vehicle to complete a DVSA-aligned walkaround check on their phone. No login or app download needed. Check results are linked to both the driver and the vehicle record.