Digital walkaround checks, done right
DVSA-aligned 31-item vehicle inspections. QR code access from any phone. Signature capture. Defect tracking. No app download required.
Paper checklists fail everyone
Paper walkaround check sheets are the standard in most UK fleets. They get lost, damaged, incomplete, or tick-boxed without a genuine inspection. When DVSA asks for evidence of daily checks, producing a stack of illegible papers is not a strong position.
The bigger issue is accountability. Paper forms are easy to fabricate, hard to verify, and impossible to analyse at scale. You cannot see which vehicles are being checked regularly, which drivers are thorough, or which defect categories recur across your fleet.
Duty of care obligations require operators to demonstrate a systematic approach to vehicle safety. Paper does not demonstrate a system. It demonstrates a habit, and habits break.
How Kedra digitises walkaround checks
QR code access, guided inspections, signature capture, and automatic defect escalation. Evidence that stands up to scrutiny.
QR Code Access — No Login Required
Print QR stickers for each vehicle. Drivers scan with their phone camera to open the check form instantly. No app download, no account creation, no friction.
DVSA-Aligned 31-Item Checklist
A structured multi-step inspection covering every item DVSA expects. Guided flow ensures nothing is skipped. Works on any smartphone browser.
Signature Capture & Timestamps
Drivers sign on screen at the end of each check. Every submission is timestamped and linked to the vehicle. Digital records are tamper-evident and audit-ready.
Instant Defect Escalation
Failed check items generate critical notifications with direct links for the fleet manager. Defects are tracked from report to resolution with a complete paper trail.
Built for the yard, not the office
Designed for drivers with gloves on and phones in pockets. Fast, clear, and reliable.
Replace paper checklists today
Print your QR stickers, brief your drivers, and have digital walkaround checks running by tomorrow morning. Free for up to 3 vehicles.
Frequently asked questions
What does the walkaround check cover?
Kedra uses a DVSA-aligned 31-item checklist covering lights, tyres, mirrors, windscreen, fluid levels, bodywork, load security, brakes, steering, exhaust, horn, seatbelts, and more. The checklist follows the structure expected by DVSA enforcement officers.
Do drivers need to log in?
No. Drivers access the walkaround check form by scanning a QR code on the vehicle. The form works on any smartphone browser without an app download or login. Driver details are captured on the form itself.
How do QR stickers work?
Kedra generates printable QR sticker PDFs with your company logo. Each sticker links to that specific vehicle walkaround check form. Stick them on the dashboard or B-pillar. Drivers scan with their phone camera to start the check.
Is there a signature capture?
Yes. The driver signs directly on their phone screen at the end of the check. The signature is stored with the check record as part of the compliance evidence trail.
What happens when a defect is reported?
Defects generate a critical notification on the fleet manager dashboard with a direct link to review. The vehicle compliance score drops immediately. Defects remain flagged until resolved, creating a clear audit trail of identification, reporting, and resolution.
Does this meet DVSA requirements?
The checklist is aligned with DVSA guidance on daily walkaround checks for commercial vehicles. Digital records with timestamps, driver signatures, and defect tracking provide stronger evidence than paper forms in the event of a roadside check or audit.
Can I see check completion rates?
Yes. The compliance dashboard shows walkaround check completion rates per vehicle and fleet-wide. You can see which vehicles have not been checked today, which drivers are consistent, and identify gaps in your check routine.
Does the form work offline?
The form is a progressive web app. It loads quickly on mobile data and the service worker caches assets for faster repeat access. An active connection is needed to submit the form, but the experience is optimised for yard and depot conditions.