Know what your fleet actually costs
Fuel, servicing, insurance, tyres, lease payments — tracked per vehicle with TCO analysis, cost-per-mile, and trend reporting. No more guesswork.
Fleet costs are invisible until they hurt
Most fleet operators know their total fuel spend. Few know the cost-per-mile of each vehicle. Fewer still can tell you which vehicles are costing more than they should, or whether their servicing spend is trending up or down quarter-on-quarter.
Without per-vehicle cost tracking, expensive vehicles hide in the averages. A van costing twice the fleet average goes unnoticed for months. Lease renewal decisions are made on gut feel rather than data. Budget forecasts are guesswork.
Fleet cost management is not about cutting spend. It is about visibility. When you can see exactly where money goes, you make better decisions about replacement cycles, maintenance schedules, fuel policies, and supplier negotiations.
How Kedra tracks fleet costs
Every expense attributed to the right vehicle. TCO calculated automatically. Trends visible at a glance.
Total Cost of Ownership
TCO calculated per vehicle including fuel, servicing, tyres, insurance, tax, lease payments, and depreciation. Compare vehicles objectively to inform replacement and procurement decisions.
Cost-Per-Mile Analysis
Automatic cost-per-mile calculation using mileage from MOT readings and manual entries. Identify outliers, compare vehicle types, and benchmark against your fleet average.
Fuel Cost Benchmarking
Log fuel purchases with litres, cost, and station. Kedra benchmarks against national average prices so you can spot overpayment patterns and negotiate better fuel terms.
Service & Maintenance Costs
Track every service entry, repair, and parts replacement. See SMR cost trends per vehicle and fleet-wide. Identify vehicles with escalating maintenance spend before they become money pits.
Full financial visibility
Every cost category that matters to fleet operations, tracked and reported.
See the true cost of every vehicle
Stop guessing what your fleet costs. Kedra shows you exactly where the money goes, per vehicle, per month, per mile. Free for up to 3 vehicles.
Frequently asked questions
What costs does Kedra track?
Kedra tracks fuel purchases, service and maintenance entries, tyre replacements, insurance premiums, lease payments, road tax, MOT test fees, and any other vehicle-related expense you log. Each cost is attributed to a specific vehicle for TCO analysis.
How does cost-per-mile work?
Kedra calculates cost-per-mile by dividing total costs by mileage for each vehicle. Mileage data comes from MOT odometer readings, manual entries, and walkaround checks. You can compare cost-per-mile across vehicles, groups, or time periods.
Can I compare fuel costs against national averages?
Yes. Kedra benchmarks your fuel entries against national average prices published by the UK government. This highlights whether you are overpaying at specific fuel stations or whether fuel costs are trending above or below market rates.
What is total cost of ownership (TCO)?
TCO captures every cost associated with running a vehicle over its lifecycle: purchase or lease cost, fuel, servicing, tyres, insurance, tax, MOT, repairs, and disposal value. Kedra calculates TCO per vehicle and across your fleet.
Can I export cost data for accounting?
Yes. Cost data exports as CSV for import into accounting software. Kedra also has a built-in Xero integration for syncing fleet expenses directly to your accounting ledger.
How do PDF cost reports work?
Kedra generates fleet cost reports as downloadable PDFs with your company logo. Reports include cost breakdowns by category, cost-per-mile analysis, trend charts, and vehicle-by-vehicle comparisons. Useful for board reporting or fleet reviews.
Can I track costs by vehicle group or site?
Yes. Vehicles can be grouped by type, department, or purpose. With multi-site support, you can filter cost reports by location to compare depot or branch performance.