Your fleet spreadsheet has limits
Import your existing spreadsheet in minutes. Get automated compliance alerts, DVLA integration, walkaround checks, and cost tracking — everything Excel cannot do.
You have outgrown the spreadsheet
Every fleet starts with a spreadsheet. A row per vehicle. Columns for reg, make, model, MOT date, tax date, insurance renewal. It works. Until it does not.
The problems are predictable. Someone forgets to update a cell. A date format breaks the sort. Two people edit at the same time and overwrite each other. The MOT column says "valid" but nobody checked DVLA this month. A driver leaves and their vehicles are not reassigned for weeks.
Spreadsheets store data. They do not validate it, alert you when deadlines approach, pull updates from DVLA, capture walkaround checks, calculate cost-per-mile, or generate audit reports. The more your fleet grows, the more a spreadsheet becomes a liability rather than a tool.
How Kedra replaces the spreadsheet
Everything your spreadsheet does, plus everything it cannot. Import your data and be live in under an hour.
Smart Import — CSV, XLSX, XLS
Kedra reads your existing spreadsheet with intelligent layout detection. It recognises columns from other fleet software, handles non-standard layouts, and preserves all your data.
Automated DVLA Enrichment
After import, enrich each vehicle with DVLA data. Make, model, colour, fuel type, MOT status, and tax status fill in automatically. No manual lookups needed.
Alerts That Spreadsheets Cannot Send
Configurable alerts for MOT, tax, insurance, and service deadlines. Email notifications and dashboard alerts ensure nothing is missed. Spreadsheets do not send emails.
Compliance Scoring & Audit Trails
Real-time compliance scores per vehicle and fleet-wide. Every change logged with timestamp and user. Evidence for auditors that a spreadsheet can never provide.
What you gain by switching
The automation, intelligence, and security that a spreadsheet cannot offer.
Import your spreadsheet today
Upload your existing fleet spreadsheet and be running on Kedra within the hour. Free for up to 3 vehicles. No credit card required.
Frequently asked questions
Can I import my existing spreadsheet?
Yes. Kedra supports CSV, xlsx, and xls import with intelligent layout detection. It recognises columns from common fleet spreadsheet formats including mileage, driver, insurance, lease, and notes. Most imports take under 5 minutes.
What if my spreadsheet has a non-standard layout?
Kedra uses three parsing strategies — horizontal, vertical, and scan — to detect how your data is structured. It handles headers in different rows, merged cells, and transposed layouts that would break a simple CSV import.
Will I lose any data in the migration?
No. Kedra imports all columns it recognises and preserves anything it does not map in a notes field. After import, you can enrich each vehicle with DVLA data to fill in make, model, MOT status, and tax status automatically.
How long does it take to set up?
Most fleets are fully set up in under an hour. Import your spreadsheet, run DVLA enrichment on each vehicle, and your fleet is live with automated compliance tracking. No implementation project or training required.
What does Kedra do that my spreadsheet cannot?
Automated DVLA data pulls, real-time compliance scoring, configurable expiry alerts, digital walkaround checks with QR codes, document storage, cost-per-mile analysis, PDF reports, audit trails, and multi-user access with role-based permissions. A spreadsheet can store data. Kedra acts on it.
Is Kedra complicated to use?
No. Kedra is designed for fleet managers, not IT departments. The interface follows the same patterns as the spreadsheet you already use — vehicle records, driver lists, date columns — but adds the automation and intelligence that spreadsheets cannot provide.
Can I still export data if I need a spreadsheet?
Yes. Kedra exports vehicles, compliance data, and fuel records as CSV at any time. You are never locked in. But most users find they no longer need the spreadsheet once Kedra is running.
What size fleet is this suitable for?
Kedra is built for fleets that have outgrown a spreadsheet — typically 5 to 500 vehicles. It scales from sole traders with a handful of vans to multi-site operations with hundreds of vehicles across locations.